People, Culture, and Office Experience Coordinator

Key HR Responsibilities:

• Complete new employee onboarding:
  • Prepare and send onboarding packages
  • Initiate onboarding plans
  • Enter new hires into HRIS and payroll systems
  • Enroll new hires in group benefits
  • Ensure all onboarding tasks are completed
• Monitor the People & Culture email inbox and respond or escalate as needed
• Prepare employee verification letters
• Calculate PTO balances for new hires and departing employees
• Track and file approved time-off requests
• Update annual holiday and PTO calendar
• Support recruitment:
  • Post job openings
  • Screen applications
  • Arrange interviews
  • Conduct reference and background checks
  • Process employee referral rewards
• Prepare offer packages
• Maintain digital employee files
• Organize and manage HR folders
• Track and administer service awards
• Create and update templates for the People & Culture team
• Assist with employee offboarding tasks
• Provide backup coverage for P&C team members as needed
• Perform other HR duties as assigned

Key Office Services Responsibilities:

• • Provide support, training, and backup coverage for the Receptionist
  • Assist the CMG Calgary Social Committee with event planning and bookings
  • Maintain office space, common areas, supply rooms, and meeting rooms
  • Ensure office setup for new employees
  • Submit and monitor building service requests, escalating recurring issues
  • Liaise with vendors and the landlord for office supplies, furniture, equipment, and maintenance
  • Perform quality checks for cleaning and other services, following up as needed
  • Review and verify facilities or office service-related invoices
  • Coordinate office moves
  • Act as the key contact for sub-lease tenants regarding their leased space
  • Liaise with commercial real estate specialists for leasing vacant space
  • Ensure compliance with Alberta OHS regulations and maintain required Health & Safety standards
  • Assign and train fire wardens for emergency evacuations
  • Ensure availability and maintenance of safety supplies and devices
  • Perform other office services duties as needed